Administrative Assistant – Makkah

About the role

We are seeking an experienced, detail‑oriented Administrative Assistant to join our dynamic team in Makkah, Saudi Arabia. In this position you will provide comprehensive administrative support to managers and project teams, ensuring smooth daily operations and high‑quality documentation.

Key responsibilities

• Provide administrative support and mentorship to one or more managers.
• Prepare, proofread, and format correspondence, forms, spreadsheets, and documents.
• Manage complex calendar coordination, meeting scheduling, and travel logistics for multiple stakeholders.
• Oversee office supply inventory and vendor relationships to optimize cost‑effectiveness.
• Establish and maintain project file systems on shared servers, ensuring accessibility and compliance.
• Lead project meetings, capture detailed minutes, format documentation, and distribute to relevant parties.
• Develop and format project reports and documentation in line with organizational standards.
• Lead project setup initiatives and support financial task development.
• Update estimate‑at‑completion (EAC) figures, manage change‑order documentation, and review project invoices.
• Prepare monthly progress reports and contractor estimates, ensuring alignment with procedures.

Required profile

• Proven experience in an administrative or office support role.
• Strong organizational, communication, and leadership abilities.
• Ability to work collaboratively and take ownership of processes.
• High attention to detail and initiative in maintaining efficiency and accuracy.

Required skills