Office Manager

About the role

Responsible for overseeing office administrative operations for the assigned Executive, Chief, or Departmental Head. This role provides high‑level administrative support, manages information requests, and supervises and trains junior clerical staff to ensure smooth office operations and efficient task management.

Key responsibilities

• Organize and implement office operations and procedures, including correspondence management, filing systems, and workflows.
• Oversee and coordinate administrative activities to ensure a smooth office environment.
• Prioritize urgent office management tasks and handle them efficiently.
• Provide comprehensive administrative support such as scheduling meetings, managing correspondence, handling visitors, and routing calls.
• Manage appointment calendars, resolve scheduling conflicts, and ensure efficient time management.
• Prepare reports, presentations, and other documents with accuracy and timely delivery.
• Distribute meeting agendas, take minutes, and ensure follow‑up actions are completed.
• Maintain the office environment, arrange repairs, and order supplies as needed.
• Create or modify documents using Word, Excel, PowerPoint and maintain relevant databases.

Required profile

• Minimum of 3 years in an administrative position, preferably in a healthcare field.
• Bachelor's degree in Administration or a related field.
• Excellent command of oral and written English; Arabic is preferred.

Required skills

• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint