Administrative Assistant to Chairman & Vice Chairman

About the role

The Administrative Assistant will provide high‑level secretarial, administrative and clerical support to the Chairman and Vice Chairman of the Industrial City. This position requires handling highly sensitive information with discretion, tact and sound judgment.

Key responsibilities

• Maintain and manage the Chairman’s daily calendar with 100% accuracy, arrange meetings, distribute agendas and prepare minutes.
• Act as the first point of contact for internal and external stakeholders, screening calls and enquiries professionally.
• Draft and format correspondence, official letters, reports, slide presentations and other documents, ensuring timely delivery.
• Plan, organize and coordinate travel itineraries, including ticketing, hotel bookings, visa processing and expense reimbursements in line with company travel policies.
• Oversee the upkeep of the Chairman’s office, ensuring equipment functionality and managing stationery and grocery supplies.

Required profile

• Proven ability to handle confidential information with utmost discretion.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and prioritize multiple tasks in a fast‑paced environment.

Required skills

What we offer

• Opportunity to work closely with senior leadership in a dynamic industrial setting.
• Professional development and exposure to high‑level executive operations.