Document Controller

About the role

The Document Controller will ensure efficient management of all company documents, guaranteeing accuracy, accessibility, and compliance with internal standards and regulatory requirements. This role supports multiple departments and contributes to smooth project execution.

Key responsibilities

• Organise, store, retrieve and distribute documents, ensuring proper labelling, filing and archiving according to company standards.
• Monitor document revisions, remove obsolete versions and maintain version control.
• Facilitate inter‑departmental communication for document exchange and coordinate with project teams to meet delivery deadlines.
• Train staff on the document management system and provide day‑to‑day support.
• Stay updated on industry regulations, ensure legal compliance and assist with audit documentation.
• Monitor system performance, troubleshoot issues and propose improvements or best practices.
• Identify document‑related risks, implement backup/recovery procedures and work with IT to enforce security protocols.
• Execute tasks in line with quality, safety and business process guidelines.

Required profile

• Diploma or degree in Business Administration.
• 0–2 years of experience (fresh graduate acceptable).
• Knowledge of document filing, management, preparation, confidentiality and ad‑hoc reporting.

Required skills