Executive Chief of Staff Assistant

About the role

We are seeking a highly organized, proactive professional to support our CEO and serve as the operational backbone of the Executive Office. This position goes beyond traditional secretarial duties, focusing on driving follow‑ups, coordination, accountability and execution across the company.

Key responsibilities

• Manage the CEO’s calendar, meetings and executive priorities.
• Attend management meetings and produce professional minutes of meetings.
• Track action items, KPIs, deadlines and ensure operational execution.
• Follow up with department heads to guarantee accountability.
• Supervise administrative operations and office coordination.
• Handle government portals, renewals and official documentation.
• Coordinate quarterly reviews and executive reporting.
• Leverage AI productivity tools to improve reporting and workflows.

Required profile

• 3–6 years of experience in executive operations, administration or executive office management.
• Strong organizational and communication abilities.
• Aggressive follow‑up mindset with high accountability.
• Fluent in Arabic and English.
• Professional corporate background preferred.

Required skills

• Proficiency with AI productivity tools such as ChatGPT, Microsoft Copilot and Notion AI.