Executive Secretary

About the role

Provide high‑level administrative and secretarial support to senior executives, managing communications, schedules, documentation and confidential information. Ensure smooth coordination of executive activities and contribute to the efficiency of organizational operations.

Key responsibilities

• Manage executive calendars, schedule meetings and coordinate appointments.
• Draft, review and prepare correspondence, reports and official documentation.
• Handle incoming and outgoing communications (emails, calls, letters) with professionalism and confidentiality.
• Organise and maintain accurate filing systems for confidential and business records.
• Coordinate travel arrangements, itineraries and logistics for executive leadership.
• Assist in the preparation of board meetings, presentations and briefing materials.
• Track deadlines, follow up on pending tasks and ensure timely execution of executive priorities.
• Liaise with internal departments and external stakeholders to facilitate smooth communication.

Required profile

• Bachelor’s degree in Business Administration, Office Management or a related field (diploma holders with extensive relevant experience may be considered).
• 3–5 years of experience as an Executive Secretary, Administrative Officer or in a senior secretarial role.
• Professional certification in Office Management, Executive Assistance or a related field is preferred.
• Ability to manage sensitive information with discretion and maintain confidentiality.

Required skills

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time‑management abilities.
• Excellent written and verbal communication.