Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to senior executives, ensuring smooth daily operations, effective communication, and timely execution of priorities. This role acts as a trusted liaison between the executive office and internal or external stakeholders.

Key responsibilities

• Manage executives' calendars, prioritize appointments, resolve conflicts, and anticipate scheduling needs.
• Coordinate meetings, prepare agendas, handle logistics, take minutes, and follow up on action items.
• Handle all incoming and outgoing correspondence with professionalism and discretion.
• Draft, review, and finalize reports, presentations, business letters, and executive briefings.
• Maintain confidential filing systems for contracts, records, and sensitive documents.
• Serve as primary point of contact between executives and internal departments, clients, and external partners.
• Plan and execute corporate events, conferences, and business meetings.
• Monitor critical deadlines and ensure timely delivery of tasks.

Required profile

• Bachelor's degree or Diploma in Business Administration or a related field.
• 2‑5 years of experience as an Executive Secretary or in a similar administrative role.
• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational, time‑management, and attention‑to‑detail abilities.
• Professional appearance and excellent interpersonal skills.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook