Office Administrator – Administrative & Claims Coordination

About the role

We are looking for a proactive Office Administrator to ensure smooth daily operations and support our training and claims processes. The role combines traditional administrative duties with coordination of training‑related claims, providing a varied and engaging work environment.

Key responsibilities

• Manage office supplies inventory, place orders, and maintain equipment.
• Organise meetings, appointments, events and coordinate travel arrangements.
• Maintain electronic and hard‑copy filing systems and handle correspondence.
• Prepare, edit and distribute documents such as reports, memos and emails.
• Coordinate with IT for equipment maintenance and troubleshoot issues.
• Prepare, submit and track training‑related claims, ensuring accurate documentation.
• Collect supporting documents from trainers and internal teams, monitor deadlines and assist during audits.
• Support company events, team‑building activities and regular reporting.

Required profile

• Proven experience as an Administrator, Office Assistant or similar role.
• Experience with claims processing or training coordination is an advantage.
• Relevant diploma; additional qualifications in Office Administration are a plus.
• Excellent organisational, time‑management and communication skills.
• High attention to detail, problem‑solving ability and capacity to manage multiple tasks.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Office suite (Word, Outlook, etc.)

What we offer

• Professional development and training opportunities.
• Exposure to the growing learning and development sector.
• Collaborative and supportive work environment.
• Participation in company events and team‑building activities.
• Career growth prospects and paid annual leave with public holidays.