Office Manager & Executive Assistant (5-Month Contract)

About the role

Neuberger, a private, independent, employee-owned investment manager founded in 1939, is seeking an experienced Office Manager and Executive Assistant for a 5-month contract in Riyadh. The role covers administrative support, coordination of travel and events, finance and vendor management, and local HR and compliance matters.

Key responsibilities

• Provide administrative support to the team, log meeting reports in Salesforce, maintain calendars and schedule meetings and calls, and provide phone coverage
• Provide temporary cover for other Executive Assistants
• Coordinate travel (flights, hotels, ground transport) and act as main contact for MENA roadshows, including visas and visitor requirements
• Log annual general partner meetings and industry conferences, register team members for events, and liaise with internal groups
• Process business expenses, reconcile corporate card statements monthly, and coordinate print jobs
• Maintain office supplies and manage vendors including facilities management, hospitality and housekeeping
• Act as point of contact for facilities, landlord, permits and maintenance, liaise with IT on video conferencing, and assist with yearly office archiving
• Handle day-to-day HR matters in Riyadh, support onboarding, manage Qiwa and GOSI portals, and coordinate employee visa applications

Required profile

• Experience as an Executive Assistant, Support Assistant or in a similar role in the financial services industry
• Ability to work in a fast-paced environment with senior-level colleagues
• Right to work in the country without current or future sponsorship

Required skills

• Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Strong organization, time management and attention to detail
• Discretion with confidential information and a proactive, team-oriented approach