Office Manager to the Executive Vice President (EVP)

About the role

The Executive Vice President’s Office requires a highly organized professional to manage daily operations, coordinate meetings, and ensure the smooth execution of strategic initiatives. This role serves as the primary liaison between the EVP and internal and external stakeholders, maintaining confidentiality and a high level of professionalism.

Key responsibilities

• Manage and organize the EVP’s office, including scheduling appointments, meetings, and daily engagements.
• Coordinate meetings, prepare minutes, and follow up on decisions and directives.
• Monitor requests and transactions, ensuring timely completion, approval, and closure.
• Prepare periodic executive reports, presentations, and official correspondence.
• Handle incoming and outgoing communications, prioritize matters, and coordinate senior‑management submissions.
• Liaise with departments and regional managers to obtain information and track performance indicators.
• Track strategic projects and initiatives, providing regular progress reports.
• Organize official visits, business trips, and receive VIP guests.
• Follow up on legal matters, regulatory obligations, licenses, and government appointments.
• Maintain confidential documents, contracts, and executive records.

Required profile

• Bachelor’s degree in Business Administration, Public Administration, or a related field.
• Minimum of 5 years’ experience in executive office management.
• Strong coordination, follow‑up, time‑management, and prioritization abilities.
• Proven ability to handle confidential information with discretion.

Required skills

What we offer

• Opportunity to work closely with senior leadership.
• Exposure to strategic projects across the organization.
• Professional development in a high‑visibility role.