Procurement coordinator

About the role

Coordinate end‑to‑end procurement activities from material requisition through to delivery, ensuring compliance with company procedures and project requirements.

Key responsibilities

• Receive and review Purchase Requisitions (PRs), confirming specifications and approvals.
• Obtain, compare, and evaluate quotations from approved suppliers and vendors.
• Prepare RFQs, bid comparisons, purchase orders and related procurement documentation.
• Coordinate with suppliers on pricing, availability, lead times, payment terms and delivery schedules.
• Track PO status, manufacturing, dispatch and delivery, maintaining an updated procurement tracking report.
• Liaise with project, engineering, warehouse, logistics and finance teams to resolve procurement issues.
• Support vendor evaluation, registration and maintain an approved supplier database.
• Verify supplier documentation such as quotations, invoices, delivery notes and compliance certificates.
• Assist in resolving discrepancies related to quantity, quality, pricing and delivery.
• Collaborate with finance for invoice verification and payment processing.
• Maintain proper records of PRs, RFQs, quotations, POs, contracts and supplier correspondence.
• Support cost‑saving initiatives through supplier negotiation and competitive sourcing.
• Prepare regular procurement status reports for management.