Administrative Assistant - Investment Banking

About the role

The Administrative Assistant will support the Investment Banking division of HSBC Saudi Arabia, ensuring smooth day‑to‑day operations across facilities, mail handling and client services. Reporting to the Department/Unit Heads, the role combines administrative coordination with basic financial processing to help the team meet its targets.

Key responsibilities

• Supervise and coordinate administrative staff, ensuring coverage across all departmental functions.
• Implement and monitor compliance with HSBC policies and procedures.
• Administer the financial system, reconciling the general ledger, bank statements, accounts payable/receivable and weekly deposits.
• Prepare income statements, balance sheets and other financial reports.
• Process client transactions such as internal transfers, payments and drafts, and maintain up‑to‑date client records.
• Handle client enquiries with accuracy, resolve issues promptly and meet service level agreements.
• Support the Investment Banking Co‑Heads in meeting operational targets and assist during peak periods or staff absences.
• Scan, read and distribute daily correspondence for multiple clients and internal managers.

Required profile

• Bachelor’s degree in Business Administration or a related field (preferred).
• 1–3 years of relevant experience, preferably in banking administration.
• Strong knowledge of basic accounting processes and financial reconciliation.
• Ability to work under pressure, maintain confidentiality and deliver high‑quality service.

Required skills