Administrative Secretary – Head Office

About the role

We are looking for a proactive Administrative Secretary to support our Head Office operations. The role involves handling daily correspondence, managing schedules, and ensuring smooth administrative processes for the department.

Key responsibilities

• Manage incoming and outgoing emails, letters, and phone calls.
• Prepare, format, and distribute reports, letters, presentations, and other documents.
• Schedule meetings, appointments, and maintain managers' calendars.
• Arrange meeting logistics, prepare agendas, and record minutes.
• Organise and update electronic and hard‑copy filing systems.
• Coordinate with internal departments and external parties on administrative matters.
• Track pending actions and follow up to ensure timely completion.
• Assist in preparing departmental reports and presentations.
• Handle office supplies and coordinate administrative requirements.
• Maintain confidentiality of company information and ensure compliance with document control procedures.
• Perform any other administrative duties assigned by the Department Manager.

Required profile

• 1–2 years of experience in an administrative or secretarial role.
• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential information.

Required skills