Assistant, HR Operations & Administration

About the role

To support the execution of core HR operational processes and ensure effective management of government relations, employee benefits, and administrative services. This role is key to ensuring regulatory compliance, timely service delivery, and employee satisfaction in line with company policies and Saudi labor regulations.

Key responsibilities

• Coordinate with the Government Relations Officer to process visas, Iqamas, renewals, and exit/re‑entry permits.
• Ensure compliance with Saudi labor, immigration, and other regulatory requirements.
• Manage employee transactions on government platforms such as Muqeem, Absher, and Qiwa.
• Handle employee registration, deregistration, and monthly GOSI contribution processing.
• Reconcile GOSI records and maintain data accuracy between HRIS and GOSI systems.
• Prepare GOSI reports and supporting documentation for Finance, Audit, and other stakeholders.
• Register eligible employees under HRDF programs and maintain reimbursement claim records.
• Act as primary contact for employee medical and life insurance, coordinating policy issuance, renewals, and claims.
• Manage employee air‑ticket entitlements for business travel, onboarding, leave, and final exit.
• Consolidate and validate monthly payroll inputs and submit them to Payroll on time.
• Support HR administration activities including ID processing, onboarding/offboarding documentation, and personnel record maintenance.
• Coordinate outsourced and contract staff requirements and follow up with vendors.
• Maintain accurate employee data in the HR system for assigned areas.
• Participate in audits and documentation activities related to government relations, GOSI, HRDF, insurance, payroll, and HR administration.
• Identify and implement opportunities to streamline HR operational processes and improve efficiency.

Required profile

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• At least 3 years of experience in HR Operations, HR Administration, or recruitment support.
• Experience working with attendance systems and HR operational processes.
• Basic understanding of recruitment, onboarding, payroll support, and employee relations activities.
• Strong coordination, organizational, and administrative skills.
• Proficiency in Microsoft Office applications, especially Excel.
• Ability to manage multiple tasks in a fast‑paced environment.
• Strong communication and interpersonal skills.
• Knowledge of HR systems and Saudi labor regulations is preferred.

What we offer

• Career growth and learning through structured training, mentorship, and cross‑functional development.
• Meaningful work contributing to food security, sustainability, and digital transformation initiatives.
• Inclusive culture that values ideas, teamwork, and a positive work environment.
• Competitive salary, comprehensive medical and life insurance, and programs supporting work‑life balance.
• Access to advanced technology, process automation, and modern operations driving operational excellence.