Executive Assistant to Chief Executive Officer

About the role

The Executive Assistant to the CEO provides high‑level administrative support, ensuring the Chief Executive Officer’s schedule runs smoothly and communication across the organisation is effective. This role acts as a trusted liaison between the CEO, internal teams and external partners while upholding confidentiality and professionalism.

Key responsibilities

• Manage the CEO’s calendar, appointments, travel arrangements and daily priorities.
• Prepare meeting agendas, presentations, briefing materials and record minutes with follow‑up actions.
• Screen and prioritize incoming correspondence, emails and calls.
• Serve as the primary point of contact between the CEO and internal departments, collecting reports and updates.
• Draft executive communications, announcements and coordinate with external stakeholders.
• Maintain confidential files, executive office filing systems and prepare reports or dashboards for board meetings.
• Follow up on strategic initiatives, coordinate cross‑functional meetings and monitor project timelines.
• Support logistics for corporate events, executive visits and internal meetings.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• 4–8 years of experience as an Executive Assistant, Executive Secretary or Office Manager.
• Previous experience supporting a CEO, Managing Director or other C‑level executive is highly preferred.
• Experience in real estate, hospitality, facilities or property management is an advantage.

Required skills

• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Outlook.