Executive Secretary

About the role

The Executive Secretary will provide high‑level administrative support to senior leadership at AMAAR MANAGEMENT LTD in Dammam. Working full‑time on‑site, the role involves managing calendars, scheduling meetings, coordinating travel, and preparing correspondence and reports.

Key responsibilities

• Manage senior leaders’ calendars, arrange meetings and coordinate domestic and international travel.
• Organise and maintain confidential records, handle incoming and outgoing communications, and support the preparation of presentations, agendas and minutes.
• Liaise with stakeholders, partners and visitors to ensure professional customer service and smooth office operations.
• Support special projects, follow company policies and proactively suggest improvements to administrative processes.

Required profile

• Strong clerical abilities in document management, filing, data entry and office organisation.
• Excellent written and verbal communication in Arabic and English.
• Experience in company secretarial work, including preparing agendas, drafting minutes and maintaining official records.
• Proven executive administrative assistance experience supporting senior leadership.
• Customer‑service orientation with the ability to interact courteously with internal and external stakeholders.

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with digital collaboration tools.