Front Office Coordinator

About the role

The Front Office Coordinator is responsible for managing Lifera’s front‑office operations and ensuring a professional, welcoming experience for employees, visitors, and external stakeholders. This role oversees reception services, visitor management, driver bookings, and general administrative coordination to keep daily office activities running smoothly.

Key responsibilities

• Welcome visitors professionally and notify relevant employees of their arrival.
• Manage incoming calls and direct them to appropriate staff or departments.
• Maintain a clean, organized, and presentable reception area.
• Receive and distribute mail, documents, deliveries, and courier shipments.
• Handle general inquiries and provide guidance to visitors and employees while maintaining confidentiality.
• Process visitor management requests, collect visitor information, arrange access approvals, issue passes, and keep accurate visitor records.
• Coordinate driver bookings, collect trip details, maintain an updated schedule, and communicate changes to drivers and requesters.
• Manage meeting‑room bookings, ensure rooms are prepared, and support internal meetings and company events.
• Coordinate with security, building management, drivers, couriers, and other service providers.
• Monitor and replenish reception and office supplies, and provide general administrative support such as printing, scanning, filing, and document preparation.

Required profile

• Diploma or bachelor’s degree in Business Administration, Office Management, or a related field.
• Professional appearance and conduct.
• Strong communication and interpersonal skills.
• Excellent planning, scheduling, and coordination abilities.
• Reliability, punctuality, and capacity to manage multiple requests and priorities.
• Effective problem‑solving and follow‑up skills.

Required skills