Management Executive Secretary (Tech‑Savvy, 8+ yrs C‑Suite Support)

About the role

We are looking for a highly sophisticated, tech‑savvy Management Executive Secretary to support the Chief Technology Officer (CTO) and act as a primary liaison with the broader C‑level team. This senior‑level position focuses on flawless administrative execution, stakeholder coordination, and calendar optimisation for a fast‑moving technology division.

Key responsibilities

• Proactively manage and optimise the CTO’s complex calendar, prioritising high‑stakes meetings and resolving scheduling conflicts.
• Serve as the main gatekeeper for the CTO’s office, screening calls, emails, visitors and correspondence.
• Organise C‑level and department‑wide meetings, prepare agendas, compile briefing materials, draft minutes and track action items.
• Plan and coordinate domestic and international travel, including visas, flights, accommodation and ground transport.
• Draft, edit and format professional correspondence, reports and executive‑level presentations.
• Maintain a secure, confidential digital and physical filing system for executive documentation.

Required profile

• Minimum 8 years of dedicated experience as an Executive Secretary or Executive Assistant supporting C‑suite executives.
• Bachelor’s degree in Business Administration, English, Office Management or a related field preferred.
• Fluent written and spoken English; Arabic proficiency is a strong advantage.
• Demonstrated discretion, high‑level interpersonal skills and the ability to interact confidently with senior stakeholders.

Required skills

• Advanced calendar and travel management.
• Professional document preparation and editing.
• Strong organisational and multitasking abilities.
• Confidentiality and data‑security awareness.