Senior Document Controller

About the role

AECOM, a global infrastructure consulting firm, is hiring a Senior Document Controller in the Eastern Region. The role works under direct supervision on routine tasks following established procedures, collaborates with team members and end users to troubleshoot basic problems, and coordinates with Project Managers and IT/Records Management on the protection of project records.

Key responsibilities

• Contribute to team goals and participate in developing basic solutions
• Coordinate with Project Managers and IT/Records Management on record protection methods, recommending media, rotation and procedures
• Understand project needs and determine the right resources, and evaluate external tools and resources
• Prepare statistical reports on usage and efficiency of projects
• Identify opportunities for improvement and cost savings, and select and order new resource materials
• Analyze and select information services and answer correspondence on special reference subjects
• May be designated according to specialized functions

Required profile

• Minimum 8 years of professional experience in document control, records management or a related field
• Proven ability to manage complex document workflows and adhere strictly to quality assurance standards
• Strong organizational and records management skills with meticulous attention to detail
• Strong written and verbal communication skills and ability to coordinate across multiple stakeholders
• Ability to work independently, manage competing priorities and handle several complex tasks at once

Required skills

• Advanced proficiency with the Aconex platform, including document management, tracking and distribution workflows
• Expert-level Microsoft Excel, including advanced formulas, data management, database administration and reporting
• Establishing and maintaining comprehensive document control systems and protocols
• Document production and technical material reproduction processes

What we offer

• Benefits depending on employment status, such as medical, dental, vision, life, AD&D and disability coverage, paid time off, flexible work options, well-being resources and an employee assistance program
• Retirement savings plan and employee stock purchase plan
• Training and development programs and business travel insurance