Administrative Assistant

About the role

To provide efficient administrative and organizational support to management and ensure the smooth execution of daily administrative operations by coordinating schedules, correspondence, meetings, documents, and follow‑up activities. The role also involves handling communications, maintaining records, and supporting various office functions.

Key responsibilities

• Manage and coordinate appointments, meetings, and daily schedules.
• Prepare correspondence, letters, reports, forms, and other administrative documents.
• Handle incoming calls, emails, and messages and direct them to appropriate personnel.
• Organize, maintain, and archive physical and electronic files and documents.
• Coordinate meetings, prepare agendas, and record meeting minutes when required.
• Follow up on assigned tasks and administrative requests, providing regular updates to the manager.
• Prepare presentations, spreadsheets, and reports using Microsoft Office applications.
• Welcome visitors and provide appropriate administrative support.
• Assist in organizing events, official visits, and business meetings.
• Maintain confidentiality and security of company information and documents.

Required profile

• Diploma or Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.
• Previous experience in administrative support or secretarial roles (preferred).
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time‑management skills.
• Good written and verbal communication skills in Arabic; English proficiency preferred.
• Ability to multitask, prioritize responsibilities, and work effectively under pressure.
• High level of accuracy and attention to detail.
• Strong commitment to confidentiality and professional conduct.

Required skills

• Organization and time management
• Effective communication
• Follow‑up and task completion
• Teamwork and collaboration
• Problem‑solving
• Attention to detail and accuracy
• Flexibility and adaptability
• Professionalism and reliability
• Confidentiality and discretion
• Ability to learn and adapt quickly