Administrative Assistant / Secretary Trainee (Tamheer Program)

About the role

We are seeking an Administrative Assistant / Secretary Trainee to join our organization through the Tamheer Program. This role is primarily secretarial in nature and provides the trainee with the opportunity to gain hands‑on experience in the sector while supporting different departments with daily administrative and secretarial tasks.

Key responsibilities

• Act as departmental secretary, providing administrative and clerical support.
• Manage calendars, schedule meetings, and coordinate appointments for managers and teams.
• Prepare, format, and file official correspondence, letters, reports, and documents.
• Handle incoming and outgoing emails, calls, and internal communications professionally.
• Maintain organized filing systems (electronic and hard copy) and follow up on requests, approvals, and action items across departments.
• Assist in preparing meeting agendas, taking minutes, and tracking action items.
• Support coordination of meetings, workshops, and internal events.

Required profile

• Minimum Diploma degree and eligible for the Tamheer program (HRDF).
• Good command of written and spoken English with professional communication and telephone etiquette.
• High level of organization, accuracy, confidentiality and ability to multitask across multiple departments.
• Positive attitude and strong attention to detail.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.