Board Secretary

About the role

The Board Secretary provides comprehensive administrative, governance, and coordination support to the Board of Directors. This position ensures that Board activities are organized, documented, and communicated in line with the University’s policies and corporate governance standards.

Key responsibilities

• Coordinate and schedule regular, extraordinary, and emergency Board meetings, preparing invitations, agendas, supporting documents, and presentations.
• Work with the Chairman and stakeholders to finalize meeting agendas and priorities.
• Ensure all required materials and reports are complete and available before each meeting.
• Arrange meeting logistics, including venues, technology, attendance, and related requirements.
• Attend Board meetings and accurately record discussions, decisions, and resolutions.
• Prepare and circulate minutes, resolutions, and follow‑up actions in a timely manner.
• Maintain confidentiality, accuracy, and professionalism in all Board documentation and communications.

Required profile

• Strong understanding of corporate governance and Board procedures.
• Excellent organizational and coordination abilities.
• High level of discretion and ability to handle confidential information.
• Professional communication skills, both written and verbal.

Required skills