Document Controller

About the role

We are looking for a Document Controller to manage and maintain the project document management system, ensuring accurate registration, filing, revision control and distribution of all project documentation.

Key responsibilities

• Maintain and control the project document management system, including registration, numbering, filing, revision control, and distribution.
• Receive, log, issue, and track drawings, technical documents, submittals, reports, correspondence, meeting minutes and transmittals.
• Ensure all project documents are properly coded, reviewed, approved and distributed to internal and external stakeholders.
• Manage document workflows through the applicable DMS/EDMS platform, ensuring timely routing of submissions, reviews, responses and approvals.
• Maintain accurate registers for incoming and outgoing documents, RFIs, submittals, letters, drawings and project deliverables.
• Coordinate with Project Manager, Project Director, technical team, consultants, contractors and client representatives to ensure proper document control flow.
• Monitor document status, overdue actions and pending reviews, providing regular updates to the project team.
• Identify superseded documents and ensure only the latest approved revisions are issued for use.
• Support project close‑out by compiling final records, handover documentation, as‑built documentation and archive files.
• Maintain confidentiality and handle project records in accordance with company and client requirements.