Executive Assistant

About the role

We are looking for a highly organized Executive Assistant to support senior executives at AECOM’s Makkah office. The role provides strategic administrative support, allowing leaders to focus on high‑impact initiatives in a fast‑moving infrastructure environment.

Key responsibilities

• Manage complex, multi‑time‑zone calendars, schedule recurring meetings and protect focused work time.
• Prioritise and triage incoming emails, draft responses and maintain inbox hygiene.
• Coordinate end‑to‑end travel arrangements, including flights, visas, accommodation and detailed itineraries.
• Own the full meeting lifecycle: agenda preparation, invite distribution, material compilation, note‑taking and follow‑up of action items.
• Prepare and submit expense reports, ensuring correct coding, receipt attachment and reconciliation.
• Create and update spreadsheets, dashboards, reports and presentations for executive use.
• Process purchase orders, assist with vendor setup and liaise with service providers.

Required profile

• Proactive and independent with exceptional organisational abilities.
• Strong interpersonal skills and the ability to work under pressure.
• Attention to detail and commitment to delivering high‑quality work.

Required skills

• Microsoft Outlook for calendar and email management.
• Microsoft Excel for data handling and reporting.
• Microsoft PowerPoint for presentation creation.
• Microsoft Teams (or similar) for virtual meeting support.
• Experience with travel and expense management tools.