Executive Assistant

About the role

The Executive Assistant supports the General Manager of Capella Riyadh, ensuring smooth daily administrative and operational coordination across the hotel. Acting as the central communication hub, this role links the General Manager with hotel departments, corporate stakeholders, and external partners.

Key responsibilities

• Manage the General Manager’s calendar, appointments, meetings and follow‑up actions.
• Prepare meeting agendas, minutes, presentations and related correspondence.
• Coordinate travel, accommodation, transportation and related logistics.
• Maintain confidential records, filing systems and expense reimbursements.
• Monitor departmental reports and ensure timely submission to the General Manager.
• Support Guidance Team and management meetings, as well as hotel events and corporate visits.
• Facilitate internal approval processes in line with company policies.
• Handle incoming correspondence, emails and telephone communications professionally.

Required profile

• Minimum 3‑5 years of experience as an Executive Assistant, Personal Assistant or in a similar administrative role, preferably in hospitality.
• Excellent verbal and written communication skills in English; Arabic is a plus.
• Professional appearance and a service‑oriented attitude.
• Ability to work independently, handle confidential information with discretion and thrive in a fast‑paced environment.

Required skills

• Advanced proficiency with Microsoft Outlook.
• Advanced proficiency with Microsoft PowerPoint.
• Advanced proficiency with Microsoft Word.
• Advanced proficiency with Microsoft Excel.