Executive Assistant (Pharma)

About the role

We are a leading multinational pharmaceutical company seeking a proactive Executive Assistant to support senior leadership in Riyadh. The role operates in a fast‑paced, international environment and requires meticulous organization and strong cross‑cultural communication.

Key responsibilities

• Manage complex executive calendars across multiple time zones using Microsoft Outlook.
• Coordinate internal and external meetings, including room bookings and international conference calls.
• Arrange domestic and international travel, handling flights, accommodation, visas, and expense reporting.
• Process expense claims through Concur and support budget, procurement, and PR/PO activities via Coupa.
• Maintain accurate financial records and monitor team expenditures.
• Handle communication channels through Microsoft Teams, SharePoint, and Outlook distribution lists.
• Prepare presentations, reports, agendas, briefing documents, and meeting minutes.
• Support event logistics and facilitate onboarding of new team members.
• Collaborate with internal teams to streamline administrative processes.

Required profile

• Bachelor's degree or equivalent qualification.
• 3–6 years of experience as an Executive or Personal Assistant supporting senior executives.
• Previous experience in a multinational or large international organization is preferred.
• Fluent in English, both written and spoken.
• High level of professionalism, discretion, and confidentiality.

Required skills

• Microsoft Outlook
• Microsoft Teams
• SharePoint
• Concur
• Coupa
• Microsoft Office Suite