Executive Management Assistant

About the role

The Executive Management Assistant provides comprehensive administrative and operational support to a Chief Officer within ASMO, a joint venture of DHL and Aramco. The role ensures smooth workflow, effective communication, and reliable handling of confidential information while supporting strategic projects.

Key responsibilities

• Manage the Chief Officer’s calendar, scheduling appointments, meetings and events.
• Coordinate business travel, including transportation, accommodation and itineraries, ensuring cost‑effectiveness.
• Serve as the primary point of contact, handling phone calls, emails and correspondence on behalf of the Chief Officer.
• Draft and prepare written communications such as emails, memos and letters.
• Arrange and coordinate meetings, conferences and events, preparing agendas and taking minutes as required.
• Maintain organized filing systems for executive‑level documents and records.
• Conduct research and gather information to support decision‑making.
• Track and process expenses, prepare expense reports and ensure compliance with company policies.
• Provide administrative support for special projects and coordinate with cross‑functional teams.
• Handle confidential and sensitive information with utmost discretion.

Required profile

• Strong organizational and time‑management abilities.
• High level of discretion and professionalism when dealing with confidential matters.
• Proactive attitude with the ability to prioritize conflicting schedules.
• Excellent written and verbal communication skills.
• Ability to collaborate with cross‑functional stakeholders.
• Commitment to continuous improvement of processes and systems.

Required skills