Executive Secretary

About the role

Suliyan Trading Company is seeking a highly organized Executive Secretary to support the General Manager and executive team in Jeddah. The role demands discretion, proactive coordination, and the ability to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Manage and organize the General Manager’s calendar, meetings, appointments, and commitments.
• Coordinate internal and external meetings, preparing required documents and information.
• Prepare meeting minutes and follow up on decisions and action items.
• Track documents requiring management review, signature, or approval.
• Prepare and format professional letters, emails, and official correspondence.
• Organize and maintain executive and administrative files and records.
• Facilitate communication between the General Manager, departments, employees, and external parties.
• Assist with travel arrangements, bookings, and scheduling when required.
• Handle executive and administrative information with a high level of confidentiality.

Required profile

• Relevant qualification in Business Administration, Office Administration, Executive Secretarial Studies, or a related field.
• Experience in executive secretarial, executive assistance, or administrative support.
• Proven ability in calendar management, meeting coordination, follow‑up, and professional correspondence.
• Excellent organization, time‑management, prioritization, and attention to detail.
• Strong follow‑up skills and ability to manage multiple tasks simultaneously.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook