Government Relations & Administration Manager

About the role

The Government Relations & Administration Manager ensures smooth administrative operations, travel coordination, and compliance with Saudi labor and immigration regulations for Aviagen’s Saudi entity. The role acts as the primary liaison with government authorities and supports the business with visa, Iqama, and regulatory matters.

Key responsibilities

• Coordinate all travel arrangements, including flights, hotels, visas, car rentals, and transfers; negotiate annual hotel contracts.
• Prepare invitation letters, support visa processing, manage travel approval workflows, and deliver travel policy and security training.
• Organise event and meeting logistics, handling venue booking, equipment setup, catering, participant lists, and communications.
• Provide general office administration, document preparation, filing, and correspondence support.
• Manage issuance, renewal, transfer, and cancellation of Iqamas; oversee end‑to‑end visa processing and monitor expiry dates.
• Maintain accurate records on government portals such as Absher, Qiwa, Muqeem, GOSI, Mudad, and the Chamber of Commerce.
• Ensure compliance with Saudi labor law, immigration policies, Saudization (Nitaqat) requirements, and support audit and legal reporting.
• Represent the company with ministries, passport offices, municipalities, and other authorities, building strong relationships to facilitate timely processing.

Required profile

• Proven experience in government relations, administrative support, or HR functions within Saudi Arabia.
• Strong knowledge of Saudi labor legislation, immigration procedures, and Saudization initiatives.
• Excellent organizational skills, attention to detail, and ability to manage multiple concurrent tasks.
• Effective communication skills for interacting with internal stakeholders and government agencies.

Required skills

• Proficiency with Saudi government portals (Absher, Qiwa, Muqeem, GOSI, Mudad).
• Visa and Iqama processing expertise.
• Travel booking and management systems.
• Contract negotiation with hotel partners.
• Microsoft Office suite (Word, Excel, PowerPoint).