Purchasing Supervisor – Hotel Procurement

About the role

The Purchasing Supervisor will join the Finance team at a leading hotel, supporting all procurement activities to ensure the timely availability of goods and services while adhering to IHG standards and local regulations.

Key responsibilities

• Process purchase requisitions and issue purchase orders in line with hotel policies.
• Coordinate with suppliers to guarantee on‑time delivery of goods and services.
• Monitor inventory levels and collaborate closely with Stores and Receiving.
• Review quotations and secure competitive pricing without compromising quality.
• Verify purchase documentation for accuracy and proper authorization.
• Follow up on outstanding orders and resolve delivery or supplier issues promptly.
• Partner with department heads to meet operational purchasing needs.
• Review supplier invoices and work with Finance to resolve discrepancies.
• Maintain accurate purchasing records and supplier documentation.
• Ensure compliance with IHG purchasing policies, internal controls, and local statutory requirements.
• Support inventory counts, procurement reporting, and audit activities.
• Perform other purchasing‑related duties as assigned by the Director of Finance & Business Support.

Required profile

• Bachelor’s degree or Diploma in Supply Chain Management, Business Administration, Finance or a related field.
• Minimum 2–3 years of experience in purchasing, procurement or supply chain, preferably within the hospitality industry.
• Knowledge of purchasing procedures, inventory control and supplier management.
• Proficiency in Microsoft Excel and experience with purchasing or ERP systems; hotel procurement systems are a plus.
• Strong negotiation, organizational and communication abilities.
• Excellent attention to detail with the capacity to manage multiple priorities.
• Ability to build positive relationships with suppliers and internal departments.

Required skills

• Microsoft Excel
• ERP systems
• Hotel procurement systems (preferred)