Receptionist & Administrative Coordinator

About the role

We are seeking a professional Receptionist & Administrative Coordinator to manage front‑desk operations, provide administrative support, and coordinate customer service activities for our Service Center. The role ensures smooth visitor handling, accurate documentation, and excellent customer experience while supporting daily business functions.

Key responsibilities

• Welcome visitors, clients and guests in a courteous manner and manage visitor registration logs.
• Handle incoming telephone calls and direct inquiries to the appropriate departments.
• Maintain an organized reception area and coordinate meeting‑room bookings.
• Receive and distribute mail, courier deliveries and official correspondence.
• Prepare letters, memos, reports and routine business correspondence.
• Support departments with administrative documentation, data entry and filing systems.
• Register walk‑in customers, create work orders and communicate repair status updates.
• Prepare proforma invoices, shipping descriptions and process local purchase orders.
• Compile daily service reports and ensure all service documentation is accurately filed.
• Assist HR and administration with scheduling, documentation and follow‑up activities.

Required profile

• Saudi national (Saudis only).
• Professional and courteous demeanor for visitor handling.
• Efficient communication skills for internal and external coordination.
• Ability to maintain accurate administrative records and documentation.

Required skills

• Microsoft Excel