Specialist - Board Affairs

About the role

The Specialist – Board Affairs provides operational expertise and administrative support to the Board, managing board‑related processes and documentation to ensure effective corporate governance.

Key responsibilities

• Facilitate board and committee meetings, handling scheduling, logistics and preparation of materials.
• Draft agendas, minutes and resolutions, ensuring legal and regulatory compliance.
• Coordinate with board members, executive leadership and committee chairs to gather and compile meeting documentation.
• Maintain accurate records of board activities, decisions and resolutions.
• Assist in developing and implementing board policies, procedures and best practices.
• Support orientation and onboarding of board members, providing necessary information and resources.
• Ensure compliance with corporate governance laws, regulations and reporting requirements.
• Prepare and file legal and regulatory documents such as annual reports, proxy statements and disclosures.
• Implement controls to protect confidential board information and manage its distribution.

Required profile

• Bachelor’s degree in Business Administration, Corporate Governance, Law or related field; master’s degree or relevant certification is a plus.
• Certified Executive Assistant (CEA) preferred.
• Minimum 5 years of high‑level support experience to boards of directors and senior executives.