Remote Virtual Administrative Assistant

About the role

We are looking for a proactive, detail‑oriented Virtual Administrative Assistant to support our distributed team. The role is fully remote and involves managing daily administrative tasks, communications, and scheduling across multiple time zones.

Key responsibilities

• Manage calendars, appointments, and virtual meetings using Zoom, Microsoft Teams, or Google Meet.
• Organise and maintain digital files, records, and CRM data.
• Prepare reports, presentations, spreadsheets, and other business documents.
• Draft, proofread, and edit emails and internal communications.
• Handle data entry, invoicing, expense tracking, and basic bookkeeping.
• Respond to client and customer inquiries via email, chat, or phone.
• Coordinate travel itineraries, project timelines, and administrative workflows.
• Take meeting notes, prepare summaries, and follow up on action items.

Required profile

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Proven experience as a virtual or administrative assistant.
• Excellent written and verbal English communication.
• Strong organisational, time‑management and confidentiality skills.
• Ability to work independently with minimal supervision.

Required skills

• Zoom, Microsoft Teams, Google Meet
• CRM systems
• Microsoft Office suite (Word, Excel, PowerPoint)
• Spreadsheet and data‑entry proficiency
• Basic bookkeeping and invoicing tools