Secretary / Office Support Assistant

About the role

We are seeking a proactive Secretary / Office Support Assistant to provide comprehensive administrative support to managers and department staff in a dynamic office environment. The role involves managing calendars, coordinating meetings, handling office requests, and ensuring smooth daily operations.

Key responsibilities

• Manage calendars, appointments, meetings, and meeting room bookings for managers.
• Handle phone calls, receive visitors, and direct inquiries appropriately.
• Process gate passes, corporate service requests, taxi requests, and other office-related requests.
• Maintain office stationery, supplies, B2B shopping carts, and follow up on orders and deliveries.
• Prepare and maintain timesheets, e‑leave applications, and employee leave records.
• Coordinate business travel requests, travel arrangements, and related services for employees.
• Prepare expense reports and support miscellaneous payment‑related requests.
• Collect reports and provide general administrative, secretarial, and office support to managers and department staff.

Required profile

• Associate Diploma or higher qualification preferred; Bachelor’s degree is an advantage.
• 3‑5 years of relevant experience as a Secretary, Administrative Assistant, Receptionist, Office Support Assistant, or similar role.
• Experience in office administration, reception, help‑desk support, or expediting is preferred.
• Good telephone etiquette and accurate message handling.
• Strong English communication skills, both written and verbal.
• Excellent organizational, coordination, and follow‑up abilities.

Required skills

• Basic knowledge of Microsoft Office applications.