Admin and GR Executive

About the role

The Admin and GR Executive will oversee facilities, offices, and real‑estate assets, ensuring smooth operational and administrative processes while complying with company policies and government regulations.

Key responsibilities

• Administer real‑estate agreements, monitor lease and rental renewals.
• Coordinate with the legal department on client conflicts.
• Respond to client inquiries related to real‑estate offices.
• Maintain up‑to‑date company documentation and records.
• Monitor building and office maintenance (electricity, HVAC, plumbing, etc.).
• Arrange maintenance companies and contractors.
• Handle government platforms, submit requests, and follow up on licences.
• Maintain vehicle records, registrations, and inspection renewals.
• Ensure trucks’ documents, including TGA cards, are current.
• Organise and file facilities and real‑estate documents.
• Prepare administrative reports for senior management.
• Provide guidance and support for administrative tasks.

Required profile

• Bachelor’s degree or diploma in Business Administration, Facility Management, Real Estate or a related field.
• Previous experience in office, facility, or real‑estate management.
• Experience working with government platforms.
• Strong administrative and organisational abilities.
• Excellent communication skills and ability to coordinate with multiple stakeholders.

Required skills

• Lease and Rental Agreements
• Government Platforms
• Real Estate Agreements
• Microsoft Office