Administrative Clerk (Saudi Arabia)

About the role

The Administrative Clerk provides administrative and clerical support to the Department Head, ensuring efficient office operations, accurate documentation, coordination of schedules and timely processing of administrative tasks. The workplace is on site in Dhahran, Saudi Arabia, and English proficiency is mandatory.

Key responsibilities

• Provide clerical and administrative support to the Department Head
• Maintain timekeeping, filing systems and employee records
• Process leave requests, expense reimbursements, vendor payments, gate passes and other administrative transactions
• Prepare reports, letters, meeting minutes and routine correspondence
• Manage calendars, schedule meetings, appointments and travel arrangements
• Handle incoming calls, visitors, emails and correspondence
• Review, edit and format documents as required
• Maintain office supplies, equipment and administrative procedures
• Coordinate communication between the Department Head, staff and external stakeholders

Required profile

• Diploma in Business Administration, Office Administration, Secretarial Studies, Accounting, MIS or Marketing
• 5-8 years of relevant administrative or clerical experience
• Proficiency in English (mandatory)
• Strong organizational, time management, communication and interpersonal skills
• Ability to maintain confidentiality and handle multiple tasks efficiently

Required skills

• Proficiency in Microsoft Office applications
• Document management and administrative coordination