Executive Assistant – Retail Development & Leasing

About the role

The Executive Assistant provides high‑level administrative support to senior leaders overseeing retail development, leasing, and expansion activities. This role ensures smooth coordination of new store openings, renovations, and property projects while handling confidential information with discretion.

Key responsibilities

• Manage executives' calendars, meetings, travel arrangements, and correspondence.
• Prepare presentations, reports, meeting agendas, minutes, and follow up on action items.
• Coordinate with Leasing, Property Development, Projects, Operations, Finance, and external stakeholders.
• Track progress of new store openings, renovations, and property‑related projects.
• Maintain and organize contracts, property documents, and confidential records.
• Monitor project timelines and provide regular status updates.
• Support budget tracking, documentation, and administrative processes related to property activities.
• Perform other executive and administrative duties as assigned.

Required profile

• Bachelor's degree in Business Administration or a related field.
• 3–6 years of experience as an Executive Assistant supporting senior executives, preferably in retail, real estate, or property management.
• Fluency in English; Arabic is an advantage.
• Excellent organizational, communication, and time‑management abilities.
• Strong attention to detail and ability to handle confidential information.
• Ability to thrive in a fast‑paced, deadline‑driven environment while managing multiple priorities.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Outlook.