Executive Secretary

About the role

We are seeking an Executive Secretary to provide high‑level administrative and organisational support to senior management within a real‑estate environment. The role involves managing executive schedules, handling correspondence, and coordinating with internal teams and external stakeholders.

Key responsibilities

• Manage the executive’s calendar, appointments, meetings and daily priorities.
• Coordinate internal and external meetings, preparing agendas, presentations and supporting documents.
• Record meeting minutes, distribute action points and follow up with responsible departments.
• Draft and review professional emails, letters, reports, memoranda and official correspondence.
• Organise and maintain confidential executive, administrative and real‑estate related documents.
• Arrange business travel, accommodation, transportation and executive itineraries.
• Screen telephone calls, emails, visitors and requests, directing urgent matters appropriately.
• Maintain accurate electronic and physical filing systems for contracts, property records and correspondence.

Required profile

• Bachelor’s degree in Business Administration, Office Management or a related field.
• 3–5 years of experience as an Executive Secretary, Executive Assistant or a similar position.
• Previous experience in real‑estate, property development, construction or property management is preferred.
• Strong proficiency in Microsoft Office, especially Word, Excel, PowerPoint and Outlook.
• Excellent knowledge of professional correspondence, document control and meeting coordination.

Required skills

• Word
• PowerPoint
• Excel
• Outlook
• Microsoft Office