Executive Secretary – Saudi Talent

About the role

We are looking for an enthusiastic Executive Secretary to support the General Manager of Rotana Hotels & Resorts in Saudi Arabia. The successful candidate will deliver high‑quality administrative service, handle confidential matters, and ensure smooth operation of the executive office.

Key responsibilities

• Type, proofread and dispatch all outgoing correspondence to a high standard.
• Compose routine letters and provide simple interpretation of documents when requested.
• Review incoming mail, prioritize and forward to the General Manager.
• Handle standard requests (membership, accommodation, brochures) and inform the General Manager accordingly.
• Maintain an up‑to‑date calendar for appointments and meetings.
• Establish and maintain filing systems, databases of business contacts, and follow up on pending items.
• Draft letters on behalf of the General Manager.
• Attend meetings, record minutes, distribute them and follow up on action items.
• Organise travel and external business trips for the General Manager.

Required profile

• College diploma in secretarial training with relevant experience.
• Fluent in written and spoken English.
• Ability to take accurate meeting notes.
• Computer literate with a typing speed of at least 60 wpm.
• Discreet, able to work with minimal supervision and handle confidential information.
• Proactive, charismatic, and able to work under pressure in a fast‑paced environment.
• Team‑player with a strong focus on quality and customer service.

Required skills

• Secretarial training
• Typing speed of 60 wpm
• Computer literacy (e.g., MS Office)