Executive Secretary to VP (1-year contract)

About the role

We are looking for a Saudi national with excellent English communication skills to support the Vice President’s office in Dammam. The Executive Secretary will manage daily administrative tasks, coordinate schedules, and ensure smooth office operations, contributing to the VP’s productivity.

Key responsibilities

• Manage the VP’s agenda, schedule appointments, meetings and conferences.
• Screen and redirect phone calls, handle incoming and outgoing correspondence.
• Arrange domestic and international travel for the VP.
• Prepare and process invoices, financial documents and assist with time‑keeping.
• Maintain electronic and paper records, ensuring confidentiality and easy accessibility.
• Draft presentations, reports and take minutes during meetings.
• Coordinate with HR, Finance, IT, Facilities and Procurement departments.
• Process invoices, track expenses and follow up on VP‑signed reports.
• Perform miscellaneous tasks as directed by the VP.

Required profile

• Saudi national (mandatory).
• Excellent spoken and written English.
• Graduate degree, preferably in Business.
• Minimum 2 years experience as an executive secretary or similar role.
• Strong organizational, communication and confidentiality skills.

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint).
• Familiarity with back‑office software such as ERP systems.