Management Executive Secretary - IT Background

About the role

Eram Talent is seeking a highly sophisticated, tech-savvy Management Executive Secretary to support its clients' Chief Technology Officer (CTO) and interface with the broader C-level executive team. This is not a traditional administrative role: the role is a trusted partner and primary gatekeeper to the CTO, focused on administrative execution, high-level stakeholder management and calendar optimization. The workplace is on site in Al Khobar.

Key responsibilities

• Manage and optimize the CTO's complex calendar, prioritizing high-stakes meetings and resolving scheduling conflicts
• Act as the main point of contact for the CTO's office, screening calls, emails, visitors and correspondence
• Organize C-level and department-wide meetings, prepare agendas and briefing materials, draft minutes and track action items
• Plan domestic and international travel, including visas, flights, hotels and ground transport
• Draft, edit and format correspondence, memos, reports and executive presentations
• Bridge communication between the CTO's office, internal department heads, global partners and external vendors
• Maintain a secure, confidential digital and physical filing system for executive documentation

Required profile

• 8+ years of dedicated experience as an Executive Secretary or Executive Assistant supporting C-level executives (CEOs, CFOs, CTOs or Board Members)
• Bachelor's degree in Business Administration, English, Office Management or a related field preferred
• Boardroom-level fluency in written and spoken English is mandatory; conversational or professional Arabic is highly advantageous

Required skills

• Proficiency in Microsoft Office Suite and Google Workspace
• Strong organization, prioritization and discretion with sensitive corporate information