Administrative Assistant

About the role

Coordinate and provide administrative support to the department, enabling efficient day‑to‑day operations. The role handles meeting documentation, record management, action tracking, scheduling and logistical coordination to ensure timely follow‑up and smooth internal communication.

Key responsibilities

• Manage scheduling, calendar, meeting logistics and travel arrangements for departmental leaders and team members.
• Prepare agendas, invitations, briefing packs, minutes and maintain a repository of meeting materials; track decisions, actions and escalations.
• Support the creation of presentations and standardized documents, ensuring version control and timely distribution.
• Maintain accurate digital and physical filing systems while safeguarding confidentiality and access control.
• Coordinate internal communications for departmental activities, including confirmations, reminders and distribution of outputs.
• Assist with cross‑functional workshops, venue booking, material circulation and feedback consolidation.

Required profile

• Bachelor's degree or equivalent experience.
• Strong interpersonal, customer‑service and communication abilities.
• Ability to multitask and manage competing priorities.
• Professional proficiency in spoken and written English and Arabic.
• Relevant experience in a similar administrative role is preferred.

Required skills

• Microsoft Office suite