Administrative Assistant – Support to Chairman & Vice Chairman

About the role

Looking for an Administrative Assistant, preferably based in Jeddah Industrial City, to provide secretarial, administrative and clerical support to the Chairman and Vice Chairman.

Key responsibilities

• Manage the Chairman’s daily calendar and schedule, ensuring 100% accuracy and preparation of meeting materials.
• Coordinate meetings, send invitations, distribute agendas 24 hours in advance and prepare minutes within 24 hours.
• Act as the first point of contact, handling telephone calls, enquiries and drafting correspondence, reports and presentations.
• Arrange travel itineraries, including ticket and hotel bookings, visa processing and expense reimbursements in line with travel policy.
• Maintain the Chairman’s office, ensuring equipment, stationery and grocery supplies are stocked and functional.
• Oversee filing systems, document tracking and circulation while preserving confidentiality.
• Screen and direct telephone calls and enquiries professionally.
• Draft official letters, agendas, reports and slide presentations as required.
• Ensure travel requests are cost‑effective and itineraries meet business requirements.
• Provide ad‑hoc administrative support to the Chairman and his family.

Required profile

• Graduate from a recognized university.
• Fluent in English and Arabic (reading, writing, speaking).
• Preferably Saudi national.