Administrative Assistant to Chairman & Vice Chairman

About the role

The Administrative Assistant will provide high‑level secretarial, administrative and clerical support to the Chairman and Vice Chairman of the organization in Industrial City, Jeddah. This position requires handling highly sensitive information with discretion, tact and sound judgment.

Key responsibilities

• Maintain and manage the Chairman’s daily calendar with 100% accuracy, arrange meetings, distribute agendas and minutes.
• Act as the first point of contact for internal and external stakeholders, screening calls and enquiries professionally.
• Draft correspondence, official letters, reports, slide presentations and other documents, ensuring timely and polished delivery.
• Plan, organize and book travel itineraries, including tickets, hotels, visas and expense reimbursements in line with company travel policy.
• Oversee the upkeep of the Chairman’s office, ensuring equipment functionality and ordering stationery and grocery supplies.

Required profile

• Proven experience providing administrative support to senior executives.
• Ability to handle confidential information with utmost discretion.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Professional demeanor when interacting with high‑level contacts.

Required skills