Executive Secretary

About the role

We are seeking an experienced Executive Secretary to provide high‑level administrative support to senior management. The role involves managing schedules, preparing accurate meeting minutes, handling correspondence, and ensuring smooth daily operations.

Key responsibilities

• Draft and prepare letters, reports, and official correspondence with professionalism.
• Organise and maintain filing systems for easy document retrieval.
• Coordinate internal and external meetings, distribute agendas, and record detailed minutes.
• Manage senior executives’ daily calendars, appointments, and travel arrangements.
• Prepare expense reports and related documentation for official assignments.
• Produce reports, presentations, and other documents required by senior management.
• Maintain confidentiality of sensitive information and secure handling of documents.
• Identify and suggest improvements to administrative procedures and workflow automation.

Required profile

• Bachelor’s degree in Business Administration, Public Administration or a related field.
• Minimum 5 years of experience in an executive secretarial or similar role.
• Excellent written and verbal communication in Arabic and English.
• Strong attention to detail, time‑management and prioritisation abilities.
• Proven ability to work independently and support senior leadership.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint