Office Manager / PMO Senior Specialist

About the role

The Office Manager/PMO Senior Specialist provides high‑level administrative support to the Head of Division, ensuring smooth operation of the sustainability function within Abdul Latif Jameel. The role requires discretion, confidentiality, and a thorough understanding of the division’s processes, budgets, and reporting requirements.

Key responsibilities

• Liaise with the Finance team and operational management to compile the divisional and annual sustainability budget.
• Receive departmental monthly results and assist in preparing divisional performance reports.
• Manage the division’s calendar, schedule meetings based on priority, and coordinate business trips and logistics.
• Partner with Internal Communications to facilitate internal and external communication for the division.
• Assist the division head with Appian and purchase requests as directed.
• Organise office maintenance and repair work for the sustainability office.
• Handle communication with the CEO’s office and other ALJ Motors divisions, including meeting minutes and follow‑ups.

Required profile

• Proven ability to handle confidential information with discretion.
• Strong organizational and prioritisation skills to manage multiple requests and schedules.
• Excellent written and verbal communication skills for internal and external stakeholders.
• Detail‑oriented mindset with a solid understanding of budgeting and reporting processes.

Required skills

• Appian