Admin Coordinator – Well Bore Cleanout Services

About the role

The Admin Coordinator supports the Well Bore Cleanout (WBC) product line, providing essential administrative and operational assistance to product line leadership and cross‑functional teams in a fast‑paced oil and gas environment.

Key responsibilities

• Manage calendars, travel arrangements, correspondence and business schedules for the WBC leadership team.
• Prepare and maintain reports, presentations, meeting materials and documentation.
• Coordinate communication and activities across operations, engineering, manufacturing, supply chain, sales and field teams.
• Support budgeting, expense tracking, purchase requisitions and invoice processing.
• Track action items, project deliverables and operational priorities to ensure timely execution.
• Organise internal meetings, workshops and product‑line events while ensuring compliance with company policies, HSE standards and quality requirements.
• Identify opportunities to improve administrative efficiency and contribute to continuous‑improvement initiatives.

Required profile

• High School Diploma or equivalent with at least 7 years of administrative experience supporting projects in the oil and gas industry, or an Associate Degree or similar qualification.
• Strong organisational, planning and time‑management abilities.
• Excellent verbal and written communication skills with a high level of attention to detail.
• Ability to handle multiple priorities in a fast‑moving environment while maintaining confidentiality.

Required skills

• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Familiarity with ERP systems and administrative business processes.