Administrative Specialist – Villa Compound Project

About the role

The Administrative Specialist will provide comprehensive office support for the Villa Compound Project in Jubail, ensuring smooth daily operations. You will handle documentation, coordinate activities, and assist project staff with a range of administrative tasks.

Key responsibilities

• Manage and maintain project files, records, and documents.
• Prepare correspondence, reports, meeting minutes, and administrative reports.
• Coordinate office activities, schedule meetings, and maintain calendars.
• Handle incoming calls, emails, and visitor inquiries.
• Track office supplies and arrange procurement requests.
• Assist with timesheets, attendance records, and HR‑related documentation.
• Ensure proper filing and document‑control procedures are followed.
• Support logistics and other project‑related administrative tasks as needed.

Required profile

• Diploma or Bachelor’s degree in Business Administration or a related field.
• 1–3 years of administrative or office‑support experience, preferably in construction, facilities, or residential‑compound projects.
• Strong communication skills in Arabic and English.
• Excellent organizational and multitasking abilities.
• Ability to work effectively within a team environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Document control
• Project administration