Executive Secretary

About the role

Utter Consulting is seeking a highly adaptable Executive Secretary to provide comprehensive administrative and personal support to senior leadership. The role demands flexibility, rapid response to changing priorities, and readiness for short‑notice domestic and international travel.

Key responsibilities

• Manage the executive’s calendar, appointments, meetings and daily schedule.
• Coordinate business and personal travel, including flights, accommodation, transportation and itineraries.
• Handle urgent calls, messages and emails outside normal working hours.
• Prepare correspondence, documents, meeting materials and basic reports.
• Maintain organized records, reminders and follow‑ups on deadlines and commitments.
• Liaise with employees, clients, suppliers, government entities and other external parties.
• Assist with personal errands and arrangements as required.
• Anticipate needs and provide proactive support without detailed instructions.

Required profile

• Previous experience as a Personal Assistant, Executive Assistant or similar role.
• Valid passport and ability to travel domestically and internationally on short notice.
• Valid driving licence preferred.
• Strong Arabic and English communication skills.
• Professional demeanor when interacting with senior stakeholders.
• Discreet, trustworthy and able to maintain strict confidentiality.

Required skills

• Microsoft Office