Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the General Manager, ensuring smooth daily operations and effective communication across the organization.

Key responsibilities

• Manage the General Manager’s calendar, appointments, and daily schedule.
• Organise and coordinate meetings, prepare agendas, and record minutes.
• Handle confidential correspondence, emails, phone calls, and official documents on behalf of the General Manager.
• Prepare reports, presentations, letters and other business documents.
• Coordinate communication between the General Manager, internal departments, clients and external stakeholders.
• Arrange business travel, accommodation, transportation and meeting logistics.
• Maintain organised filing systems for confidential and administrative records.
• Screen visitors and prioritise requests to the General Manager.
• Follow up on action items, deadlines and decisions made by the General Manager.
• Assist in preparing management reports and business correspondence.
• Perform any other duties assigned by the General Manager.

Required profile

• Proven experience providing executive‑level administrative support.
• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Detail‑oriented and capable of managing multiple priorities.

Required skills

What we offer

• Opportunity to work closely with senior leadership.
• Dynamic and professional work environment.